Job Information
Robert Half Administrative Assistant in San Mateo, California
Description
Contract-to-Hire Opening! Robert half is working on a Contract-to-Hire role for one of our clients in San Mateo! We are looking for a candidate who is looking to work 20 - 30 hours a week, Monday through Friday in office. Start time is 8AM. Please find the details below and if interested, apply immediately. We are looking to have a candidate start next week. Do not wait! Apply now.
Job Description:
Assists with the Administration by handling incoming visitors, calls and mail; as well as ordering office supplies, and receiving shipments
Creates, manages and documents agency contracts using authorized signature methods, in compliance with fiscal policy and grant requirements
Assists in the preparation of the agenda packets for board meetings
Assists in preparing for agency’s meeting, trainings and seminars
Prepares, formats, proofreads, edits, and revises various documents, including letters, memos, forms, reports, minutes of meetings, agendas, and other handouts/packets, including workshop binders/folders for grants
Ensure Form 700s are completed for all agencies. - Supports the work of PLS as well as its contracting agencies. Other Job Duties: - Makes travel and meeting arrangements, prepares reports and maintains appropriate filing systems. Acts as backup for Administrative Assistant I
Writes and distributes email, correspondence memos, letters, faxes and forms
Assists in the preparation of regularly scheduled reports
Develops and maintains a filing system
Updates and maintains office procedures and directories
Orders and maintains office supplies; researches new supplier discounts
Provides general support to visitors; acts as the point of contact for clients; refer matters to appropriate staff; resolve complaints as appropriate
Packs and mails interlibrary loan materials and track cost of mailing for bill back
Records grant applications, financial and narrative reports after approval; maintains grant files in a shared SharePoint site.
Requirements
Minimum of 3 years of experience as an Administrative Assistant, preferably within a non-profit organization
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience in handling inbound and outbound calls
Strong customer service skills and ability to interact professionally with all levels of staff and clients
Excellent data entry skills with high level of accuracy and attention to detail
Proven ability to handle email correspondence professionally and efficiently
Experience in scheduling appointments and managing calendars
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
High school diploma or equivalent education level
Willingness to learn and adapt in a fast-paced environment
Commitment to uphold and represent the mission of the non-profit organization
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
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