Specialist, HR Data Management

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4502303)



Specialist, HR Data Management

Salary

$51,603.00 - $54,183.00 Annually

Location

Multiple Locations, CO

Job Type

Full Time

Job Number

GJE-202501247-05/2024

Department

Front Range Community College

Opening Date

05/09/2024

FLSA

Determined by Position

Primary Physical Work Address

4616 S Shields St. Fort Collins, CO 2190 Miller Dr. Longmont, CO

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Annette Morales 303-678-3800 annette.morales@frontrange.edu

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

• Description

• Benefits

Department Information

This position has the opportunity to be located at either the Boulder County Campus (Longmont) or Larimer Campus (Fort Collins).

Who We Are

With three campuses along Colorado’s Front Range, Front Range Community College is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities. FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country byNewsweek.

One of FRCC’s main goals is to offer educational excellence foreveryone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.

About Organizational Development and Human Resources

Front Range Community College (FRCC) aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees and communities. The Division of Organizational Development & Human Resources at FRCC fosters an inclusive work environment, supporting recruitment, talent development, and employee relations. The division provides HR services including recruitment, benefits, and professional development. Our focus on strategic workforce planning ensures we attracts and retain top talent aligned with FRCC's goals. Committed to diversity and inclusion, we drive initiatives promoting innovation and collaboration while fostering a culture of accountability.

Description of Job

Who You Are

As the HR Data Management Specialist, you contribute to FRCC’s strategic plan by supporting FRCC’s commitment to inclusive and equitable practices by ensuring the accuracy and security of all HR related data within the organization. You will support the Human Resources department through the gathering of data and creation of metrics to support data-driven decisions.

Collaborating closely with HR leadership, your responsibilities include helping to develop processes that are streamlined and support an inclusive workplace. You will serve as a Subject Matter Expert in HRIS data entry and integrity, to include report creation and manipulations, but also play a pivotal role in nurturing a positive and informed workplace environment, aligning with our overarching HR goals and organizational values. You are an effective collaborator across a variety of stakeholders and will have a commitment and passion for continual process improvement.

This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and will need to travel to all three FRCC campuses.

Please note: You need to be a Colorado resident on your first day of employment.

SALARY: $51,603-$54,183/annually

BENEFITS: Please click here to find more information about APT & Faculty Benefits (https://internal.cccs.edu/human-resources/employee-benefits/)

SELECTION PROCESS:Position will remain open until filled with a priority deadline of May 22, 2024.

This posting may be used to fill multiple or similar positions.

Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Specialist, HR Data Management.

Primary Duties

HRIS (Banner) Data Entry, Data Integrity, and report creation:

• Develop and enhance the HR reporting function; create and maintain advanced and ad hoc reports, HR dashboards, and other reports to support HR using system programs, report writer programs, and Excel.

• Establish appropriate auditing and monitoring of HR Data to ensure accuracy and process continuity and sustainability.

• Provide training and support to HR staff and other employees on data entry and how this impacts data collection.

• Analyze collected data, identify and address missing data, inconsistencies, and errors ensuring compliance. Update data correcting these inconsistencies and/or errors.

• Respond to data requests for both internal and external customers, utilizing HRIS and other software platforms with outcomes that provide the most credible and effective data sources.

• As the HRIS reporting agent and subject matter expert, responsible for preparing, verifying, and submitting all quarterly and annual workforce information and labor reports, including but not limited to, IPEDS and FTE reports. Consults with functional users regarding data being used, as needed.

Employee Data Analysis:

• Stay abreast of emerging trends and best practices in HR analytics and employee data management.

• Identify opportunities for process improvement and innovation in HR analytics practices.

• Foster a data-driven culture within the HR function and across the institution.

• Gather data from various sources within the organization, such as HRIS (Banner and Neo-Ed), and employee surveys.

• Collaborate with HR team members and management to determine which metrics are most relevant to track for assessing HR performance and organizational goals.

Student Recruitment:

• Process and coordinate all student recruitment with Financial Aid to include creating/editing student job postings regularly.

• Post jobs, maintain organization of job board, implement process improvement and communications.

• Coordinate with Financial Aid, HR Recruitment, Career Services, and hiring Managers.

Employee Service Awards:

• Pull and organize reports monthly to compile service award information for instructors, staff and faculty based on tenure.

• Organize and coordinate ordering and distribution of service awards.

• Facilitate payment of invoices to ensure timely payment.

Required Competencies

• Mission, Vision & Values: Embrace the mission, vision, and values of FRCC. Understand the importance of the work you do that supports institutional goals.

• Collaboration:Partner with other HR functional areas and other constituents to create workflows/processes that support college and departmental priorities.

• Communication:Effectively communicating HR metrics and data insights to relevant stakeholders, including HR Team members and leadership.

• Cultural Competency: Demonstrate an understanding of diverse cultures and effectively communicate with sensitivity to cultural nuances.

• Critical Thinking:Troubleshoot technical issues related to HR systems and identify potential process improvements.

• Data Usage: Ability to leverage HR Data effectively to support decision-making, strategic planning, and organizational goals.

• Equity, Diversity & Inclusion:Create processes and messages that are engaging and promote FRCC’s commitment to Equity, Diversity, and Inclusion.

• Equity Mindedness:View department operations through an equity lens and be willing to call attention to processes that lead to inequity in serving our employees.

• Leading from the Middle: Lead from your position by not only closely examining the responsibilities to the department, but in bringing forward ideas to your supervisor.

• Attention to Detail:Strong attention to detail to ensure accuracy in data entry, analysis, and reporting.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Qualifications

Required Education/Training & Work Experience:

• Associate degree in business or a related field and two years of professional work experience with a focus on software systems or data analytics.

OR

• Bachelor’s degree in business or a related field and demonstrated skills related to HR software systems or data analytics.

AND

• Proven data analysis skills with experience utilizing data management tools including Excel.

• Understanding of Equity, Diversity & Equity concepts and how these concepts influence HR practices and workforce development.

Welcoming. Respectful. Inclusive. Together, we are FRCC.

Apply for Specialist, HR Data Management (https://www.schooljobs.com/careers/frontrange/jobs/4501205/specialist-hr-data-management)

Supplemental Information

Group Health Benefits

If you are an APT, staff, or faculty and are scheduled to work at least 30 hours per week, you are eligible for benefits on the first day you officially begin active employment. FRCC offers a variety of family-friendly benefits designed to support your physical, emotional and financial health, including:

• Medical, dental and vision insurance

• Flexible Spending Accounts for Medical and Dependent Care

• Life, AD&D and Disability Insurance

• Paid Time Off

• Paid Community or School Volunteer Leave

• Leave of Absence Options

• College Invest 529

Additional information regarding benefits can be found at CCCS Employee Benefits (https://internal.cccs.edu/human-resources/employee-benefits/) .

Retirement

FRCC employees contribute toColorado PERA (https://internal.cccs.edu/human-resources/employee-benefits/) , which provides retirement and other benefits to employees of more than 500 government agencies and public entities in the state of Colorado. PERA is the 21st largest public pension plan in the United States and is a substitute for Social Security; FRCC employees do not contribute to Social Security. PERA eligible employees are required to contribute a fixed percentage of their salary to the pension. Student employees are not eligible to participate in PERA.

FRCC and the State of Colorado also offer three tax-deferred supplemental investment plans, including 401(k), 403(b) and 457 plans.

Tuition Reimbursement

Education and the success of you and your dependents is a priority at Front Range Community College. We encourage you to develop job skills and abilities which will benefit you as well as our College. Eligible employees, their eligible dependents, and domestic partners may enroll in credit courses at any of the 13 system community colleges.

Professional Development Opportunities

FRCC offers a variety of professional development opportunities to create possibilities for your career and life. We are building a learning community where you can work with diverse individuals, explore new ways of thinking and expand your capabilities.

Flexible Work Arrangements

Front Range offers a variety of flexible work arrangements based on departments and positions. Please ask if this is an opportunity for this role.

Employee Assistance Program

Our employee assistance program (EAP) services are available to you and your household members at no cost through the Colorado State Employee Assistance Program (C-SEAP). These confidential services offered to support the wellbeing of both you and your family members include counseling, professional coaching, webinars, mediation, financial assistance, and more. For more information, please visithttps://cseap.colorado.gov/.

BenefitHub

As a State of Colorado employee, you will have access to the BenefitHub website where you will find a variety of local and national discounts.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Please verify your email addressVerify Email